It's getting to be about that time when everyone is trying to get organized as it seems like the new school year is just around the corner! I decided to join in on the fun over at Crazy Speech World and share with you my data collection process. Last year was my CFY, and throughout the whole year I continuously tweaked the way I collect data. I hope to have a steady process for this new school year.
This year I will be working with preschoolers, Kinderstart students, and middle schoolers with cognitive impairments. Therefore, I will be doing both push-in and pull-out. I need to have data sheets for both therapy practices.
Here's what I used for most of last year, and it really seemed to work well:
I use this sheet with most of my students. I like having each student's name at the top and the goals that the student is trying to master. Then I am able to write the date, circle the G or the I (group or individual), and then write in the activity at the bottom of each box. Then I have two full lines to take data. I'm still a fan of "old fashion data" in that I like to use + and - to keep data. I like to have enough room to do this and then a place to total up the number correct at the end of the session. For my language kids, I like having enough room to write exactly what they are working on or even write in some specific sentences they are using in speech.
I typically print this sheet out front/back, and the download will actually have this sheet as the front sheet and then a "back sheet" that just has rows and rows of the data and activity/notes portion. Just make sure you print it front/back!
You can download this sheet right here: Speech Therapy Data Sheet
Since I am doing a lot of push-in next year (in fact, all of my ECSE language kids will be seen via push-in), I need a quicker way to take data while in the classroom and on the floor with them. It's hard to switch between 12 different pieces of paper at once time. I've been looking and looking for a way to make this easier, and I actually found something great on Speaking of Speech!
I've heard from multiple people that it's common to use labels for push-in. Then all you have to do is take a sheet of labels in on a clipboard, take your data, and then stick the label to each student's data sheet at the end of the day! That sounds SO simple to me. However, I need more structure than just writing randomly on a label, so I found this great product from Speaking of Speech for FREE! You can download it right here: Labels for Session Notes - Therapy Labels (it's the second product down in the "data collection and reporting forms" section.
Finally, I plan to do 5 Minute Kids with my articulation ECSE students this year. It's nice to do push-in language activities, but it's really hard to individually target those tough phonemes in the classroom. There is a lot of research behind 5 Minute Kids, and I am going to try it out this year.
I created this quick 5 Minute Kids data sheet. You write the student's name at the top, the IEP date, and the phonemes the student is targeting. Then you write the date, the sound targeted, and keep the data in one box. There are 20 spaces. At the bottom of the box you can tally the number correct and write a percentage in the results. Simply print these sheets front/back and it should keep you covered for about 2-3 weeks depending on how often you see your students!
You can download this sheet right here: 5 Minute Kids Articulation Data Sheets
What do I do with the data sheets now that each student has his/her own sheet? Well, for the ECSE students I keep them in a binder in alphabetical order. It's easier that way. I use sheet protectors for each student that way I can slip the papers in and out quickly and stick on the labels.
The 5 Minute Kids have one small binder in which I keep their data sheets that way I can just grab the binder and go. Included in the binder are a bunch of articulation pictures for each phoneme and stickers.
For the GSRP and Kinderstart students (and any bring-in students), I will see them in groups in my therapy room. Each student has a color-coded folder (yellow for GSRP, blue for Kinderstart, and red for bring-ins) with his/her name on the front. These speech and language data sheets will sit in each student's folder.
I am planning on creating a mass attendance sheet for my entire caseload this year instead of having individual attendance logs like I did in the past. I will probably go month by month and keep it stored on my computer. I'm not sure about that template yet as I have yet to create it.
I hope you are able to find a good data collection system that works for you! I know I was tweaking mine for months and months, and I hope that I have finally found something that will stick (at least for a year). :)